Press Conference Invitations, Refreshments and Badges
Using professionals, prepare the invitation to your program for reporters.
Formulate a comprehensible and interesting invitation for invitees.
In the invitation, determine, in an exact manner, the topic of invitation and the plans to be conducted.
Determine the address and the date of holding the conference in the invitation.
In the invitation, announce the offered services such as transportation services for comings and goings.
Use your own media guideline table and invite media activists to attend your press conference so you can get to know them better.
Select and invite media activists according to the demands of your press conference.
First, you should invite primary media and then, go after other media platforms.
Prepare at least one plan for a span of two or three months for your press conferences so you can send invitations regularly according to that plan.
As you get closer to the date of holding the conference, you need to remind others of the event's date and time once or twice in several ways. You can contact them via email or phone call or use both ways.
Consider a time gap between sending the invitations and holding the conference. It would be best not to invite people on short notice. For instance, don’t invite people a week before holding a conference.
Offer the same refreshments and recourses for both reporters and your VIP guests.
Prepare cards or chest badges for your invitees. In this way, you can find out the name and origin medium of each attendee. You can also realize which invitee has actually attended the conference. Therefore, you can update your contact list of media activists.
At the back of media invitees' cards, write the conference's schedule, so people know when and what will happen at a point in time.